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Buyers Guide:

Exhibition Stand Hire

Exhibition stand hire is a hassle-free event display solution for businesses who want to make a big impact but who don’t have the time to deal with all the intricate details associated with exhibiting.

When it comes to exhibition hire, the possibilities are endless. There is so much variety and industry jargon associated with renting a trade show stand that it’s easy for things to quickly spiral and become confusing.

Our beginners guide to renting an exhibition stand has been designed to give you all the information you need about the stand hire process and our range of Integra™ exhibition stand kits; helping you make the most informed buying decision.

What Is Exhibition Stand Rental?

Hire exhibition stands are part of a larger rental service in which you effectively borrow the hardware and stand accessories for an exhibition and return them when you’re done.

Hired display systems are typically a lot larger than traditional portable displays such as pop up stands, and so are commonly used for bigger events and expos. They are not suited to shell scheme spaces because they have their own frame.

The material hire exhibition stands are made can vary, but our Integra™ exhibition stands are made from modular aluminium frames which can be linked together to create any layout or sized display.

When you choose your display stand – whether it’s a pre-determined Integra™ exhibition stand kit or one specifically tailored to your brand – you will get a project manager who will take care of all the event details. You will also get your own designated exhibition stand designer who will design your stand to your brief.

Hired exhibition stands are not portable and can only be installed and dismantled by a team of specialist stand contractors. This means you do not need to worry about setting up or packing away; simply turn up on the day and leave when the event is over.

Rented trade show displays are known by many different names, including:

  • Exhibition stands for hire
  • Hired trade show stands
  • Trade show stands for hire
  • Hire exhibition stands
  • Rental exhibition stands
  • Large format exhibition stands
  • Rental trade show stands

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Why Rent An Exhibition Stand?

Exhibition display hire and portable exhibition stands each provide countless benefits to the end user, making choosing between the two somewhat difficult.

Portable displays such as pop up stands and banners are suited towards smaller, localised events. They fit nicely within shell scheme booths and offer plenty of brand exposure. They’re a one-time purchase, meaning you can take the same display to multiple different events. The downside of them is that they’re not large format and offer limited flexibility when it comes to design.

Our exhibition stand design and build service is a rental process whereby you rent out the hardware but own the printed graphics at the end of the event. There are many benefits to using our stand hire service:

  • Access to large format display stands
  • 100% customisable to your brand
  • Hassle-free, all-inclusive stand hire service
  • Available in a wide range of sizes and styles
  • Suitable for a wide range of events & expos
  • Environmentally friendly displays
  • Include everything you need to begin exhibiting
  • Installed and dismantled for you

Integra Island Exhibition Stand Rental

Rental displays are typically large format and work well in floor-only spaces, making them perfect for international exhibitions and events where there is a high level of footfall. You don’t need to worry about your paperwork or transporting and building the display stand, so hire stands are ideal if you want to focus completely on your customers. They are often more expensive because of the overall service that is included but are excellent in terms of being hassle-free; plus, they’re completely reusable and so are an eco-friendly solution.

Choosing The Right Exhibition Stand Contractor

Depending on your marketing campaign and display needs, you can choose from a predetermined Integra® exhibition stand kit, or you can create a bespoke stand using our bespoke stand hire service.

Our kits are priced to include the hardware, graphics and any accessories listed on the product pages. Bespoke stands are charged by square metre size and include the hardware and graphics. If you want additional accessories such as tables, chairs, iPad stands, TV stands, coffee machines, fridges or cupboards, these can be added to your stand.

We offer a wide selection of preconfigured stands, ranging in size from 3m x 3m to 9m x 3m. If you require something larger, we can work with you to create the stand you desire.

When choosing a stand, it’s worth thinking about who will be attending the event, who you’re trying to catch the attention of, what stands have been successful at the same event in previous years, and what will best promote your brand.

Creating an Exhibition Stand Design Brief

When you purchase a hire exhibition stand, we will require a design brief. Your exhibition stand design should be about more than just the overall look; it needs to reflect your marketing message, be equipped with the right tools to help you achieve your goals, promote your brand in the best light and offer a welcoming yet informative space for potential clients and investors.

It’s worth setting aside a chunk of time well in advance of your event to talk about what you want your design brief to encompass. Once this is done, your exhibition stand designer will work from this brief and send you 3D renders of what your stand will look like.

If you don’t know what you want your stand to look like, your designer will send you renders of different configurations. They will also tweak and amend the design as many times as you see fit to ensure you get the perfect exhibition stand for your brand.

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Why Choose Us To Be Your Exhibition Stand Builder?

Here at XL Displays we have over 20 years’ experience in the events industry and have been manufacturing exhibition stands just as long.

We have refined our hire exhibition service to include everything necessary to make your exhibition service as seamless and stress-free as possible. Each standard hired trade show stand comes with:

  • Dedicated project manager
  • Rental of all structural elements e.g. walls, arches and roof panels
  • Complete design service including technical drawings, 3D renders and amendments
  • Full colour, high definition graphics
  • Handling of risk assessment and method statements (RAMS)
  • Raised flooring with a choice of vinyl or carpet
  • Cable management and lighting fixtures
  • Delivery of the stand to the venue
  • Installation, dismantling and removal of the stand by our accredited exhibition stand builders
  • Exhibition accessories e.g. TV screens, shelves & furniture

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Integra 4mx3m Exhibition Stand Hire Services

Your project manager and exhibition stand designer will be on hand whenever you need them to answer any questions you may have; ensuring you’re never left in the dark or unsure about any aspect of your event or your exhibition stand design and build.

What is The Exhibition Stand Rental Process?

1 Activate your enquiry

You will be assigned a dedicated project manager who will work alongside you every step of the way.

2 Analyse your stand space

Your account manager will need to establish your event details and stand space.

3 Set your budget

Based on your exhibition budget and space, your project manager will provide suitable stand options.

4 Tell us your design brief

A discussion will take place to establish your exhibition stand design brief which will allow our team to create your vision and bring it to life.

5 Bespoke exhibition stand design and build

You will receive your personalised project presentation that will include a 3D render of your exhibition stand, all event details, the display solutions with a cost breakdown.

6 Finalise your display

You will be given then chance to tweak and amend the exhibition stand design to your taste.

7 Place your order

Once the order has been placed, our team will complete all necessary paperwork including the method statement and risk assessments.

8 Exhibition stand installation and decommission

At this point you can sit back and relax while our team of exhibition stand contractors install your exhibition stand. Once your event is over our exhibition stand builders will decommission your stand and take everything away.

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